policies

Colman Creative Academy values young people and children as being a vital part of the organisation and desires to see them grow, mature and be challenged in a healthy and safe environment. 

 

Purposes

The purpose of Colman Creative Academy is to give children and young people a place to learn and develop their performing arts training.

 

Aims

  • To provide activities for children and young people to help them develop within their performing arts training

 

  • To enable the children to express themselves.

 

  • To help children to develop healthy and strong friendships. 

 

 

Organisation Colman Creative Academy

 

  1. Each child and young person should be formally registered within the group. The information includes an enrolment document and fee, which their parent/guardian must complete. These forms have vital information about health and emergency contacts and should be kept securely

 

  1. Attendance register: a register should be kept on Dance Studio Pro for each session.

 

 

As a company we will:

  • Keeping a record of any concerns expressed about child protection issues;

  • Bringing any child protection concerns to the notice of Local Authority if appropriate;

  • Ensuring that paid staff and volunteers are given appropriate supervision;

  • Ensuring that everyone involved with the organisation is aware of the identity of the Child Protection Representative.

 

Personal Personnel Safety

  • A group of children or young people under sixteen should not be left unattended at any time.

 

  • Avoid being alone with an individual child or young person for a long time. If there is a need to be alone with a child or young person (e.g. first aid or he/she is distressed) make sure that another worker knows where you are and why.

 

  • At no time should a volunteer or worker from any external organisation arrange to meet a young person away from the activity without someone else being there.

 

  • As such meetings should be planned and have the approval of a member of the Committee (this must be someone other than the organiser themselves).

 

  • Teenage assistants should always be supervised.

 

Child Safety

  1. Make sure that the area you are using for activities is fit for the purpose, e.g. remove furniture, which could cause injury in energetic games.
     

  2. Make sure that all workers and assistants know:  
       Where the emergency phone is and how to operate it 
       Who is responsible for First Aid and how to record accidents or injuries in the incident book
       What to do in the event of a fire or other emergency
       ​Where the first aid kit is
     

  3. Once a year there should be a fire practice
     

  4. Do not let children go home without an adult unless the parent has specifically said thy may do so. Never let a child go with another adult unless the parent has informed you that this will happen. A consent form for traveling home alone must be completed.
     

  5. If private cars are used for an outing, the drivers must be approved by the committee, be properly insured, have rested before driving, and should have clean licenses. There should always be at least one other responsible person (16 or over) in each vehicle. All vehicles should be fitted with full seatbelts, not just lap belts. Full seatbelts should always be used.
     

  6. Under normal circumstances, workers should only give a lift home to a young person from group activities if the parents of the young person have specifically asked for them to do so. (If workers are asked to give a young person or child a lift home, they are not obliged to do so, it is left to their discretion). In the case of trips or outings, it should be made clear if workers’ cars will be used and where the children or young people will be returned to.

New Workers

Workers and assistants are by far the most valuable resource the group has for working with young people. When recruiting and selecting paid workers and volunteers the following steps will be taken:

  • Completion of an application form;

  • An interview by the CEO, who will take the final decision;

  • Identifying reasons for gaps in employment, and other inconsistencies in the application;

  • Checking of the applicants’ identity (passport, driving license, etc);

  • Taking up references prior to the person starting work;

  • Ensuring criminal record checks have been carried out through relevant local agencies approved by the Criminal Records Bureau;

  • Taking appropriate advice before employing someone with a criminal record;

  • Allowing no unaccompanied access to children until all of the above have been completed;

  • A probationary period of 3 months for new paid workers and volunteers;

  • On-going supervision of paid workers and volunteers;

  • Ensuring good practice is followed in working with children and young people by providing appropriate training and guidance; 

 

 

Training

It is a great benefit if workers undertake regular training for this type of work. The committee should keep workers informed of relevant courses.

 

child protection

Child protection is the response to the different ways in which a young person’s or child’s physical, emotional, intellectual and spiritual health are damaged by the actions of another person.

 

What you should do

  1. Listen to the child/young person

  2. Look at them directly and do not promise to keep any secrets before you know what they are, but always let the child/young person know if, and why, you are going to tell anyone  by explaining the meaning of confidentiality. 

  3. Take whatever is said to you seriously and help the child/young person to trust his/her own feelings. Take notes of exactly what is said to you avoiding assumptions and conjecture.

  4. It is not the role of the worker to investigate any allegations (this would contaminate evidence if a situation went to court). Any disclosure by a child/young person must be reported to the principal. 

  5. Speak immediately to the Local Authority or NSPCC for further advice and guidance.

 

What you should not do

  1. Project workers/volunteers should not begin investigating the matter themselves.

  2. Do not discuss the matter with anyone except the correct people in authority.

  3. Do not form your own opinions and decide to do nothing.

 

Things to say or do:

  • ‘What you are telling me is very important’

  • This is not your fault’

  • ‘I am sorry that this has happened/is happening’

  • ‘You were right to tell someone’

  • What you are telling me should not be happening to you and I will find out the best way to help you’

  • Make notes soon after the event. Try to write down exactly what the young person or child said. Avoid assumptions or conjecture.

 

Things not to say or do:

  • Do not ask leading questions – Why? How? What?

  • Do not say ‘Are you sure?’

  • Do not show your own emotions e.g. shock/disbelief

  • Do not make false promises

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